Destination Wedding Timeline

Planning a destination wedding is an adventure of it’s own, no matter your location. This timeline will see you through every step of wedding planning from the day you get engaged til the day you say “I DO”

Use this timeline as a guide to make your planning a breeze. A great resource is your local travel agent/expert who is a specialist in this type of travel! Destination weddings can be planned with ease by following our tips for finding the best destination wedding locations. Melody at Tropical Dreams is a member of Destination Wedding and Honeymoon Specialists Association (DWHSA) which is an association of specially trained travel experts who love planning romance travel.

You will find there are many parts to a destination wedding, putting these parts together in the wrong order can be a disaster! A travel agent that specializes in destination weddings and honeymoons can also be a great help in providing advice about destinations and help in planning each step along the way. Most of all, Specialists in Destination Weddings arrange/coordinate many weddings on beautiful beaches, and resorts per year. As a result will have resources you may not be able to find on your own. Working with us gives you access to exclusive services you won’t find anywhere else. Let get started making your dreams a reality!

CHECKLIST

ENGAGEMENT

  • Announce Your Engagement
  • Pick A Date

12-15 MONTHS PRIOR

  • Discuss wedding expense and set a budget

  • Determine type of ceremony, legal, symbolic or Catholic Church

  • Research destinations that may interest you

  • Consider travel time for guests when picking a destination

  • Determine a guest list, who must absolutely be at your destination wedding?

  • Contact wedding coordinators and planners to verify available dates

  • Select date and make a deposit to hold your space

  • Choose your desired wedding package and place your deposit

  • Work on securing a block of rooms / airfare for your guests

  • Purchase Travel Insurance (strongly recommended)

  • Send save the date invites | Give guests time to save and clear their calendars

10-12 MONTHS PRIOR

  • Finalize invited guests, number of rooms
  • Send a more formal invite with detailed information. Be sure to include info on how guests can book their trip
  • Build a wedding website for guests to refer to with all of your detailed information
  • Obtain legal documents for wedding in a foreign country
  • Remind guests about their passports
  • Secure photographers, band, DJ, videographer – review all the agreements and contracts

7-10 MONTHS PRIOR

  • Create a list of items to bring on your trip

  • Start shopping for gift bags for your guests

  • Make plans for your pet / house care while you’re away

  • Determine any additional wedding events such as welcome cocktail party, rehearsal dinner or bachelor party

4-7 MONTHS PRIOR

  • Finalize attending guest list
  • Release any unused rooms
  • Select your wedding decoration
  • Create your song list for the wedding and reception

3-4 MONTHS PRIOR

  • Submit paperwork for a legal ceremony
  • Remind guests their final payment will be due soon
  • Confirm any changes that have been made to ceremony, reception or guest list

2-3 MONTHS PRIOR

  • Make final payment towards wedding ceremony

  • Make final payment on travel plans

  • Work on menu for reception, if any

  • Start a list of what wedding photos you would like

1-2 MONTHS PRIOR

  • Confirm a timeline of events

  • Book hair and makeup appointments at the spa for bridal party

  • Reconfirm wedding guest list to onsite wedding coordinator

  • Note any food allergies with the hotel

  • Prepare wedding itinerary for guests about welcome cocktails or other events planned

  • Check with your mobile carrier for service out of country, along with added fees, if any

1 MONTH PRIOR

  • Receive and review travel documents
  • Give guests your wedding itinerary for other events
  • Put passport, travel insurance and travel documents together

2 WEEKS PRIOR

  • Review airline reservations and reconfirm airline, airport transportation is in place and nothing has changed
  • Review luggage sizes and maximums each airline allows

1 WEEK PRIOR

  • Review last minute packing lists

  • Review all wedding details

1 DAY PRIOR

  • Check in on airline website, pre-pay for your checked luggage if necessary

  • Carry on important items: your dress, his tux, legal papers if needed

  • Make one last check of your travel documents… passport, flight, transportation

UPON ARRIVAL

  • Confirm your meeting time and date with resort wedding coordinator
  • As you welcome guests, get their room number; This could make it easy to contact them if needed

CONGRATULATIONS ON YOUR SPECIAL DAY!

A great travel expert who is educated in planning weddings in other countries can be a great asset and will take care of most of these details for you. Then you can relax and have a stress free wedding and honeymoon with those you love the most.

Need some help and guidance?

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